At Waste Paper Solutions we get asked all the time whether it is a company’s legal obligation to shred their paperwork. The short answer is no. However – it is your legal responsibility to protect all the personal information you hold on file such as customer and employee details. The best way to ensure you do this is to use a licensed contractor. This way you will ensure you don’t just meet the minimum criteria for safe-guarding information but shredding sensitive documents in this manner ensures you exceed what is required.
Here are the main reasons you should be shredding ALL of your paper work;
1. PREVENT IDENTITY THEFT
Almost 173,000 people were the victim of identity fraud in the UK in 2016 alone. Shredding your documents as soon as possible after they are no longer required ensures maximum security. Think of it as safeguarding your company’s reputation, finances and future.
2. PROTECT YOUR CUSTOMERS
Protecting your customers’ information and their details should be your number one security priority. From names and addresses held on file to payment information jotted down over the phone. Shred it and take no chances.
3. PROTECT YOUR EMPLOYEES
How do you dispose of your staff information? Payment slips, tax details, addresses? Your staff have a legal right to privacy and you are responsible for safeguarding their security. Shredding all sensitive documents ensures you keep you and your employees safe.
4. IT’S THE LAW
You have a legal obligation – and it is a double edged sword. Any paperwork you produce with sensitive information regarding yourself, your staff or your customers MUST be stored and disposed of to strict guidelines. Similarly, any business producing paperwork as a by-product of their services (called commercial waste) has a legal obligation to ensure all waste is recycled where possible. As it is illegal to dispose of commercial waste at residential recycling centres (even a few sheets of paper from your home office!) it makes sense to employ a company that takes care of the whole disposal process including responsible disposal. Waste Paper Solutions shred AND recycle everything collected.
5. FREE SPACE!
Imagine how much smoother your office will function and how much more efficient your workspace will be when it is no longer cluttered with paperwork! Old paper accumulate over the years to piles of junk. Don’t spend hours shredding sensitive documents yourself – use a professional service and get it done right. Waste Paper Solutions can do in ten minutes what it would take one member of staff all day to achieve, not to mention the cost of an inefficient desk side shredding machine!
HERE’S AN EXAMPLE OF WHAT YOU SHOULD BE SHREDDING;
- Tax returns
- Photo IDs
- Bank statements
- Employee pay stubs
- Credit card information
- Sales receipts
- Documents containing information such as name, address, phone number or email
- Employee records
- Printed email threads
- Quote invitations